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Literary Description The new cabinet has a rough-textured dove gray finish that reflects the sun’s rays in varying hues. Contrary to most instruments of this type, its controls are grouped artistically in one corner, where the deep black of the knobs provides an interesting contrast with the soft gray and white background. A cover plate, hardly noticeable to the layperson’s inexperienced eye, conceals a cluster of unsightly adjustment screws that would otherwise mar the overall appearance of the cabinet and would nullify the esthetic appeal of its surprisingly effective design.

19 “given an increase in remuneration” may be understood by the company controller but will only be considered pompous by Johannes. If the supervisor had written that Johannes should be “given a raise,” both would have understood him. Unnecessary use of big words, when smaller, more generally recognized and equally effective synonyms are available, clouds technical writing and destroys the smooth flow that such writing demands. Removing “Fat” During the reading stage Dan should be critical of sentences and paragraphs that seem to contain too many words.

Have I kept my report as short as possible while still meeting my readers’ needs and covering the topic adequately? By now Dan’s draft should be in good shape and any further reading and revising will be final polishing. The amount will depend on the importance of the report. If his report is for limited or in-company distribution, a standard-quality job will normally suffice. But if the report is to be distributed outside the company, or submitted to an important client, Dan will spend as much time as necessary to ensure that it conveys a good image of both him and his employer.